The Conservation Programs Assistant provides administrative, research, project management and other general assistance to the Director of Conservation Programs (DCP). The Assistant will manage the DCP’s schedule on Microsoft Outlook and provide any necessary travel and meeting preparations including weekly conference calls. This includes sending meeting requests to participants, securing meeting venues, audiovisual equipment, and food. The Conservation Programs Assistant will take meeting notes, send follow up reminders to responsible staff for action item deliverables, and email final action item products to meeting attendees. The Assistant will manage contracts, making sure that deliverables are met and contractors are paid. The Conservation Programs Assistant will perform the following tasks as necessary: attend site visits, take photos and short videos, proofread conservation documents, set up webex presentations, and develop, maintain and update online Sharepoint intranet site. The Conservation Programs Assistant must be able to work independently, communicate effectively, be able to work on multiple tasks and have excellent organizational skills. The Conservation Programs Assistant’s work is primarily based in an office setting with occasional field site visits.
Location: Cold Spring Harbor, New York
- Bachelor’s degree in biology, ecology, natural resources management or related field and 2 years related work experience or equivalent combination of education and experience.
- Knowledge of Microsoft Office suite.
- Experience coordinating multiple projects.
- Experience handling standard business communications.
- Bachelors Degree in biology, ecology, natural resources management or related field and 2 years related work experience or equivalent combination of education and experience.
- Manage DCP’s schedule including any needed prep for travel to meetings such as airline reservations, hotels, car rentals. Demonstrated high level of organizational skills. Must be able to organize self and others.
- Demonstrated strong administrative skills, attention to detail and numerical ability.
- Adaptability and flexibility – Ability to manage multiple priorities, with assignments sometimes coming from a number of sources and work independently.
- Demonstrated ability to schedule/plan meetings and small events and provide necessary meeting prep such as venue, food, copies of agenda and other reading materials, LCD projector set up.
- Ability to plan, administer and record results of work-team meetings and activities.
- Ability to complete tasks independently within assigned time frames
- Ability to coordinate project information from a number of sources to populate databases, create reports and produce manual files.Ã‚Â
- Experience utilizing databases for data entry and report production preferred.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
HOW TO APPLY
To apply to position number 41402, submit resume and cover letter as one document. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on November 2, 2013.
Failure to complete all of the required fields may result in your application being disqualified from consideration. The information entered in the education and work experience sections are auto screened by the system based on the basic qualifications of the position.
You must click **submit”** to apply for the position. You may select save for later” if you prefer to create a draft application for future submission. Once submitted, applications cannot be revised or edited.
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