The Willamette Partnership is a nonprofit 501c3 working to expand the pace, scope, andÃ‚Â effectiveness of conservation throughout the Western United States. We are internationallyÃ‚Â recognized as leaders in the field of ecosystem markets, but are broadly interested in theÃ‚Â incentives, policies, and actions people can take to enhance clean water, clean air, and naturalÃ‚Â
places to play—also called ecosystem services.
(The responsibilities and duties listed below are not intended to reflect all duties that may beÃ‚Â assigned to this classification. Ã‚Â The Partnership may augment duties and/or responsibilities at itsÃ‚Â discretion. Ã‚Â Additionally, some staff may not perform all responsibilities and duties.)
- Maintain schedules of Executive Director and Partnership; coordinate meetings and eventsÃ‚Â with internal staff and external partners; prepare meetings and event materials.
- Organize and maintain complex technical and non-technical filing and recordÃ‚Â systems.
- Provide administrative support by: taking notes and preparing meeting minutes,Ã‚Â composing and distributing various forms of correspondence, proofreading andÃ‚Â processing reports, general data entry, making travel arrangements.
- Serve as point of contact for telephone and voicemail services and office equipmentÃ‚Â maintenance; assist users with operating requirements; coordinate with serviceÃ‚Â providers.
- Coordinates the administrative management of the Board of Directors; oversees the Ã‚Â compilation and editing of Board items, notify appropriate staff of Board meetings and Ã‚Â agendas; distribute approved Board documents; prepare Board minutes. Schedules meetings and events; prepares, reviews, and edits meeting agendas.
- Manages travel, reservations, and expense reimbursement requests.Ã‚Â
- Acts as the Office Manager, providing support for financial systems, information technology, Ã‚Â and ordering supplies.
- Interacts with Partnership staff to develop Partnership communication material and maintain the Partnership’s website.Ã‚Â
- Coordinates the Partnership’s training programs.
Expected Knowledge, Skills and Abilities:
KNOWLEDGE OF: contemporary office management principles and practices; meeting andÃ‚Â event planning practices and procedures; business English, spelling, punctuation, grammar, andÃ‚Â math; methods and procedures of record keeping and office filing; basic methods and proceduresÃ‚Â for recording and monitoring expenditures.
SKILLED IN: coordinating the activities of high level management officials and staff; use ofÃ‚Â computers and computer software for word processing, spreadsheets, electronic calendars, andÃ‚Â electronic messaging; keyboarding at a speed necessary for successful job performance.
ABILITY TO: coordinate and manage projects to completion within scheduled deadlines;Ã‚Â identify problems, analyze issues, and present alternative solutions; understand and follow oralÃ‚Â and written policies, procedures, and directions; learn to operate common office equipment suchÃ‚Â as printers and copiers; troubleshoot technology such as email, websites, and electronicÃ‚Â
newsletters; establish and maintain effective working relationships with those contacted in theÃ‚Â course of work including a variety of Partnership stakeholders, community groups, and theÃ‚Â general public; operate effectively in a team environment; communicate effectively, both orallyÃ‚Â and in writing.
Any combination of the following experience and training that would likely provide the requiredÃ‚Â
knowledge, skills and abilities Ã‚Â will be considered Ã‚Â as qualifying. Typical ways to obtain theÃ‚Â
knowledge, skills and abilities would be:Ã‚Â
- Increasingly responsible experience in executive level or upper management administrativeÃ‚Â support.
- Specialized office administration training in office management, office software, businessÃ‚Â writing, data management and departmental coordination, filing, records management, andÃ‚Â related fields.
For more information on this position, click hereÃ‚Â