Executive Assistant to the President and COO – Carbon War Room


Calendar Management
- Oversees and manages President’s & COO’s daily schedules 
-Facilitates communication within the organization, skillfully manages global work
across time zones 
- Coordinates conference calls
- Prioritizes and prepares for upcoming meetings/trips/fundraising events
- Arranges regular communications and updates with Senior team members
Email and Contact Management
- Monitors progress of Operations against deliverables, timelines, and budgets
- Screens email inboxes of COO and President in addition to their own, prioritizing all 
key contacts and messages
- Provides technical expertise to ensure synching across team/ platforms/ devices
- Manages vendors to ensure execution and fulfillment of contracts and partnerships
- Leads the processing/routing of appropriate in-bound enquiries regarding 
opportunities for engagement
Travel and Expenses
- Manages/Plans/Executes all travel arrangements
- Provides full itineraries in Calendar and circulates as necessary
- Assists as needed for any other team members, founders, board members traveling 
via  Europe/London
- Manages re-imbursement process for CFO
Coordinating CWR Founders Gatherings & Board Meetings
- Prepares and provides monthly updates for the Founders with assistance  and 
direction from Development Director and COO
- Coordinates global Founders gatherings 2-3 times a year, liaising with their teams as 
- Scheduling board meetings and ensuring all materials are collated and sent to 
participants in good time
Local Activity Assistance
- Coordinates and organizes Network Engagement events, often taking the lead 
organizational role when they occur locally
- Schedules board meetings, coordinates board members’ and Senior team members’ 
calendars, and manages logistics, schedule, and materials
Other ad-hoc assistance as befits a startup organization
- Takes initiative to provide additional support for projects, working closely with the 
CWR Team and focusing on implementation of solutions

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