Program Associate, Watershed Protection – William Penn Foundation

Position Summary

The Foundation’s programmatic investments are led by the team of Senior Program Officers. The Program Associates support the work across the three funding areas (Closing the Achievement Gap, Creative Communities, Watershed Protection), as well as Research and Analytics. The Program Associates work on projects as assigned by Senior Program Officers to meet the needs of the Foundation. This specific position will focus primarily on supporting the work in Watershed Protection but will also be given assignments in other areas on an as needed basis.


The duties include, but are not limited to:

  • Provide support on strategic projects and grantmaking in Watershed Protection and, as needed, across additional areas of the Foundation’s work (e.g., Research & Evaluation, Grants Management, other programmatic areas).
  • Operate a tracking and reporting system of key projects; maintain a dashboard of critical milestones, reporting, and business indicators.
  • Facilitate project planning, coordination, reporting, monitoring and communications, including administrative tasks necessary to ensure successful completion of the work.
  • Quickly understand the substance of the materials. Prepare grant summaries for review by senior staff. Edit documents for clarity and consistency in approach and format. Conduct research as needed, obtain necessary information from program staff, and makes changes independently.
  • Support the Watershed Protection team in strategically communicating its work, working closely with senior members of the Watershed Protection team and the Foundation’s Director of Communications.
  • Manage planning, logistics, and preparations for critical meetings, including meetings with individual organizations and multi-stakeholder convenings. This may include scheduling and calendar management. Prepare agendas; review key documents for completeness, accuracy and consistency; and coordinate event logistics between various parties.
  • Attend key meetings, document key results, distribute meeting summary, coordinate follow-up and next steps.
  • Assist with preparation of updates to the staff.

Expected Competencies

  • Strong research, analysis, writing, speaking, and presentation skills including the ability to communicate technical concepts to technical and non-technical audiences.
  • Ability to quickly understand information, analyze data, synthesize findings and make recommendations.
  • Demonstrated project management skills. Able to define project scope, roles, responsibilities and deliverables. Excellent organization, prioritization, judgment, and time management skills. Strong detail orientation and follow-through.
  • Demonstrated ability to manage time effectively with multiple projects on different timeframes, ensuring all deadlines are met.
  • Sense of urgency, goal orientation, strong work ethic and ownership. Ability to handle multiple priorities, deadlines, and challenging situations while maintaining composure.
  • Track record of strong ownership of work, active self-management, taking initiative, identifying opportunities for enhancements, and implementing process improvements.
  • Adaptable and flexible – quickly able to adapt to changing environments. Able to identify new approaches to support a dynamic organization. Capable and willing to do work at all levels, including thinking strategically and performing administrative tasks.
  • Team-oriented. Strong interpersonal skills.
  • Collaborator. Demonstrated ability to collaborate with and achieve actionable results through others, the ability to build strong and sustainable relationships and the capability to interact within all levels of the organization and external constituents.
  • Demonstrated ability to deal with highly confidential information and act as a liaison between senior management and other constituencies, both internal and external.
  • High degree of integrity, poise, humility, diplomacy and tact.
  • Acumen to handle complex situations and multiple responsibilities, simultaneously balancing long term projects with the urgency of immediate demands on the operations.
  • Good judgment. Able to make decisions wisely based upon limited data.

Education, Training and Experience

  • Undergraduate, graduate degree, and/or equivalent work experience required in relevant environmental sciences or public policy
  • A minimum of 3 years of relevant work experience in environmental field
  • Experience in setting priorities and prioritizing multiple projects
  • Prefer some experience with evaluative research methods and/or watershed modeling
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Project).
  • Prior foundation experience is not required. Familiarity with foundations or nonprofits desirable.

More information here.